City Clerk

The Department of City Clerk is the official repository for all ordinances, resolutions and official documents related to the government of the City of Providence.

File A Claim

Claims for property damage, personal injury and pothole damage incurred by you.

Trade Names

Search for or Register your own trade names in the City of Providence.

I'm A Lobbyist

Information to obtain a badge, regulations and reporting requirements.

Public Meetings

Find information regarding Meeting Notices, Agendas, Minutes and Boards.

What We Do

The City Clerk operates under the auspices of the City Council. This department is responsible for maintaining and recording all votes, orders, resolutions and ordinances made and passed by the City Council as well as those of its subcommittees, and meetings of the retirement board. Furthermore, the City Clerk furnishes the heads of departments and the chairmen of all committees of the City Council with certified copies of such votes or resolutions as they relate to their respective departments or committees.

The City Clerk’s Office is responsible for many functions, but there are still some tasks associated with our office that are actually done by others. Please read below to find out the right department or agency to accomplish your task. We hope this information will save you an unnecessary visit to Providence City Hall. There are separate offices that handle vital statistics, deeds/mortgages, land records etc., code enforcement, flood maps and listings of abandoned properties.

In addition, the City Clerk collects and presents to the City Council all petitions concerning abandonment and easement of properties within the city, as well as personal injury claims, and automobile or property damage. The City Clerk also issues Trade Name (Assumed Business Name) and Going Out of Business certificates.

What We DON'T Do

Certificates of Birth/Death/Marriage
In Providence (unlike in other municipalities), the City Clerk does NOT issue certificates of birth/death/marriage.  In Providence, those certificates are issued by the Office of Vital Statistics office that deals with birth/death/marriage certificates. It is located on the ground floor of the Providence City Hall.

Deeds/Mortgages
Deeds and Mortgages are registered with the Recorder of Deeds. Those with questions/concerns in this area should contact the contact that office at 401.331.5252; or you can visit the office in City Hall in Room 506.

Inspections & Standards
The City Clerk does not handle the following issues for the City of Providence:

For any questions or concerns you have related to these topics, call  401.680.5201 and ask for the Department of Inspection and Standards.

Flood Maps
The City Clerk does not provide flood maps for the city of Providence. They can instead be found below:

Rhode Island Emergency Management Agency
645 New London Avenue
Cranston, RI 02920

Phone: 401.946-9996
email: RIEMA@excite.com

Hunting + Fishing Licenses
The City Clerk no longer provides fishing and hunting licenses for the city of Providence. They are available at:

Rhode Island DEM
235 Promenade Street
Providence, RI 02908

Phone: 401.222.4700
Buy Online from DEM

City Clerk's Office & Staff

Shawn Selleck

City Clerk

Clerk of the City Council, is responsible for direct management of the department that serves as the official repository for all Ordinances, Resolutions, and official documents related to the government of the City of Providence, and is responsible for the authenticity of all legal documents.  The City Clerk also oversees the Department of Archives 

Email: sselleck@providenceri.gov


 

Tina L. Mastroianni

First Deputy City Clerk

Assists the City Clerk with administrative duties, supervises the Clerk’s Department staff and oversees council committees, boards and commissions. Oversees all administrative functions of the Open Meetings Portal.
Email: tmastroianni@providenceri.gov


 

Sheri A. Petronio

Second Deputy City Clerk

Assists the City Clerk with administrative duties, supervises the Clerk’s Department staff and oversees council committees, boards and commissions. Responsible for the preparation of the City Council Docket, Journal and catalogs all Council Final Papers.

Email: spetronio@providenceri.gov


 

THE CITY CLERK STAFF

Jennifer L. Emidy

Stenographic Reporter to the City Council

Responsible for the preparation for all Boards, Commissions and Council Committee meetings assigned, as well as attending meetings, and maintaining and transcribing all votes and minutes.

Email: jemidy@providenceri.gov



Donna M. Peligian

Stenographic Reporter to the City Council

Responsible for the preparation for all Boards, Commissions and Council Committee meetings assigned, as well as attending meetings, and maintaining and transcribing all votes and minutes.

Email: dpeligian@providenceri.gov



Dawn E. Ostiguy

Stenographic Reporter to the City Council

Responsible for the preparation for all Boards, Commissions and Council Committee meetings assigned, as well as attending meetings, and maintaining and transcribing all votes and minutes.

Email: dostiguy@providenceri.gov



Angela J. Harris

Secretary to the Director City Clerk

Responds to constituent requests and does research.  Provides support to the Department, assists in the preparation for City Council meetings and for the Board of Contract and Supply meetings.

Email: aharris@providenceri.gov



Marsha J. Cotugno

Administrative Assistant to the City Clerk

Responds to constituent requests.  Supports the director by preparing departmental reports and correspondence; manages department purchasing accounts and assists with various projects.

Email: mcotugno@providenceri.gov



Melissa Perdomo

Clerk IV

Greets and assists visitors to the Office of the City Clerk to respond to inquiries and investigate complaints in both English and Spanish. Issues Trade Name certificates and prepares City Council citations.

Email: mperdomo@providenceri.gov

More Information:

Current City Clerk:
Shawn Selleck

Location:
Providence City Hall
25 Dorrance Street,
Providence RI 02903
Room 311

Meetings:
Full Meeting List

Business Hours:
Monday 8:30 am – 4:30 pm
Tuesday 8:30 am – 4:30 pm
Wednesday 8:30 am – 4:30 pm
Thursday 8:30 am – 4:30 pm
Friday 8:30 am – 4:30 pm
(July, August 8:30 am – 4:00 pm)

Phone numbers:
(401) 680-5248
(401) 680-5249

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